Party & Charter Bus Prices: How to Calculate Your Fremont Bus Rental Costs

The cost of your Fremont bus rental depends entirely on your unique trip details. Factors like passenger count, number of stops, mileage, and route will determine your total price. Our professional team can provide an instant quote tailored to your event’s specific needs in just 30 seconds. Simply call 510-941-0129 or use our online booking tool anytime to get a custom estimate. Whether you need a party bus for a bachelorette celebration or a charter bus for a corporate outing, our extensive fleet offers the perfect transportation option for every group and budget. Real-time pricing and availability makes it easy to compare vehicles and find the best rental rate through our service. Let us take care of planning your group’s transportation so you can focus on creating special memories.

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

Calculating the Cost of Your Bus Rental

The cost of your bus rental depends on several key factors. These include the vehicle size, features, and mileage, as well as the length of the rental and number of passengers. Prices also vary by region and season. At Fremont Party Bus Company, our experienced team considers all these elements when providing you with a custom price quote for your group’s unique transportation needs. By calling our 24/7 reservations hotline at 510-941-0129, you can get an instant over-the-phone quote tailored specifically to your event details and budget. Our online price estimator also allows you to receive customized pricing in just seconds. Below, we’ll explore the different factors that influence bus rental pricing in more detail.

Distance and Duration

When preparing a quote, we first consider the pickup and drop off times and locations to determine the duration and mileage for your trip. Buses are rented hourly for local excursions, daily for multi-day trips, or by mileage for long distance travel. For example, an outing across Fremont to visit the Ardenwood Historic Farm would likely be an hourly rental, while a trip to explore downtown Oakland and catch an A’s game would be priced by mileage. A three day trip with stops at famous NorCal attractions like Muir Woods, Santa Cruz Beach Boardwalk, and Monterey Bay Aquarium would be charged at our best day rate. We aim to provide upfront, competitive pricing tailored to your unique adventure. Our knowledgeable staff can advise on the most economical options for groups of any size.

When You’re Traveling

Bus rental prices fluctuate based on seasonal demand. April through June tend to be the most expensive months because of an influx of graduation, end-of-school, prom, family reunion and early summer trip requests. Prices are highest when local schools are in session, especially on weekends when events fill up buses. January, February and July are typically the least expensive months to rent buses due to winter weather and the end of summer. To get the best price, book your Fremont party bus rental at least 3-6 months in advance. Last-minute trip changes may incur additional mileage fees, even if you’ve already paid in full, so finalize your itinerary early. Planning your next group outing during a slower season and well ahead of time can help you save on your party bus rental.

Where Your Trip Starts and Finishes

The availability of rental buses depends on what city you need transportation in. Major metros like Los Angeles and San Diego have lots of options, while smaller towns may have fewer choices. Prices also vary based on supply and demand – more requests than available buses in a certain area can increase rates. The distance our buses need to travel to reach you, known as deadhead mileage, also affects your quote. A route from San Francisco to Lake Tahoe requires miles of deadhead from our Fremont headquarters. The farther your trip, the more this unused mileage costs. To get an accurate price for your group’s bus rental, provide the exact pickup and dropoff spots in your quote request. This allows us to calculate total mileage including deadhead. Then we can give you the best price for transportation that fits your itinerary.

Group Size and Bus Type

We offer a range of buses to fit groups of all sizes—from luxurious, amenity-filled entertainer coaches for touring bands to basic school buses for school trips. The size of your group is a key factor in determining price. Fill as many seats as possible to get the best value. If you have less than 35 people, a more compact minibus could save you $100-200. Minibuses lack restrooms and luggage room, so they’re best for short trips. Party buses fit medium groups and feature fun amenities like lighting and sound systems, so their prices are similar to full-sized buses. Entertainer buses hold 8-12 in swanky accommodations like bunks and lounges for higher rates. For interstate trips with 50+ people, a standard charter bus balances space and economy. Check our popular bus rental guide to choose the right fit. The size of your group and the bus amenities substantially sway price.

How to Keep Costs Down

Book early, at least 3 months in advance, to get the best rates and ensure bus availability. Prices tend to increase closer to your rental date as availability decreases. Avoid booking during peak seasons like prom and homecoming when demand is highest. Our slowest seasons are December through February, excluding the holidays. Optimize occupancy – a full bus means lower per-person costs. Lock in your final guest count as early as possible so you don’t pay for unused seats or scramble to add a larger vehicle last-minute. Analyze per-person pricing rather than just the total as it’s often comparable to other transportation when dividing the cost. Lastly, allow extra time in your itinerary for stadium events as parking is limited and delays are common getting in and out. Build in padding before and after for things like security checks, traffic, loading/unloading.

Get a Quote Today!

Getting a fast quote for Fremont Party Bus Company’s quality vehicles is simple — call 510-941-0129 or use our online booking tool to receive an instant price estimate tailored to your group’s needs. Specify the date, start and end locations, passenger count, and any special amenities you require. Within seconds our system will provide a custom quote for your review. Prefer to speak with an expert? Our professional booking agents are available 7 days a week to walk through options and provide quotes over the phone. With real-time, personalized pricing at your fingertips, you can easily compare vehicles, weigh costs and extras, and reserve your perfect bus hassle-free. Whether you need transportation for 10 or 10,000, Fremont Party Bus Company will form a customized itinerary specific to your group’s needs — no event is too big or small. Let our simple quoting process take the stress out of travel planning today.

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

The principal of Washington Elementary School is planning a field trip for the 5th grade students to tour a local university campus. She chooses 30 students who have shown excellent academic performance and arranges for them to visit the nearby college, planning to pay for their travel expenses. In order to make traveling to campus more convenient, she decides to rent a 25-passenger charter bus to shuttle the students and chaperones around for the day. She is quoted $250 per hour and decides to book the bus for 5 hours to allow plenty of time to tour various departments and facilities. In total, the cost for the charter bus rental comes out to $1,250. She tips 10% at the end of the day for a job well done, adding $125 for a total cost of $1,375. The students get to experience what college life is like by touring classrooms, the library, dining halls and more. The charter bus provides a comfortable way for them to travel between locations during their educational campus visit.

Example #2:

A large tech company in Fremont wanted to host an offsite team building event for 120 employees. They contacted our corporate event planners to arrange transportation and activities. We provided a quote for two 56-passenger buses to shuttle attendees from the company office to a local adventure park, at a rate of $250 per hour per bus. The total quote was $3,000 to cover both buses for the 12 hour event. The package also included an on-site event coordinator to facilitate team building activities like trust falls, scavenger hunts, and escape rooms. Additional services like catering, A/V rentals, and custom swag bags with the company logo were also available to create a tailored corporate retreat. With special corporate rates and volume discounts, we simplified the logistics so they could focus on strategic planning and relationship building. Our fleet of late model buses ensured a comfortable ride and built excitement leading up to the offsite. The client was very pleased with the event and staff professionalism.

Example #3:

The local youth basketball team in Oklahoma City is raising funds to attend a major tournament in Dallas. The team of 12 players, ages 12-14, will be traveling with 2 coaches. They decide to rent a 20 passenger charter bus for the trip, as it is safer and more reliable than having parents drive separate cars. The 340 mile trip from Oklahoma City to Dallas takes nearly 5 hours one-way. They rent the charter bus for 12 hours total to account for stops and time in Dallas. At a rate of $210 per hour, the total rental cost is $2,520. With a tip of 10%, the total transportation expense comes to $2,772. Split between the 14 travelers, each person’s share is $198 for roundtrip charter bus transportation. The team holds fundraisers to cover tournament and travel costs. The charter bus rental allows the whole team to travel together and stay focused on their goal of a championship win. Though expensive, it is viewed as a worthy investment.

Example #4:

A group of 10 friends from the Bay Area decide to take a day trip to Lake Tahoe for some hiking and sightseeing. They opt to rent a 14-passenger party bus from Fremont Party Bus Company to drive them there in comfort. The quoted rate for the luxury bus is $350 per hour, with a 5 hour minimum. They are picked up at 8AM in Fremont for the drive to Lake Tahoe, stopping at scenic outlooks along the way. After a full day of adventures, their party bus takes them back, arriving in Fremont at 8PM. With 11 hours total, their party bus rental costs $3,850. They also choose to tip their exceptional team 15%, adding an extra $577.50. The total cost for their Lake Tahoe day trip party bus comes out to $4,427.50, which divided by 10 friends is $442.75 per person.

Example #5:

A bride and groom are getting married in Fremont and having their reception at a vineyard in Livermore. They book transportation for their 80 wedding guests to shuttle them between the ceremony and reception. They rent a 25-passenger minibus for 8 hours at $250 per hour, totaling $2,000. The bus takes guests from the hotel to the ceremony at 2pm, then to the vineyard at 5pm after the ceremony. It makes return trips to drop hotel guests off at midnight. They also book an ADA-accessible minibus for the bride’s grandmother and a few other elderly guests for the day at the same rate of $250 per hour for 8 hours, totaling another $2,000. Between both buses, including 5% tips, the total comes to $4,200. The couple splits the cost with their parents as a wedding gift to their guests.